In the digital world, we live in now, video presentations have become an important tool for businesses, schools, and people. These presentations are a great way to connect and teach your audience, whether you’re showing off a new product to possible clients, explaining a complicated idea to students, or showing off your latest artistic work. However, there is more to making a great video presentation than just good content. The proper software is also required to actualize your ideas.

In this article, we’ll look at some of the best tools for video presentations that are available right now. These tools may be free, or you will have to pay to use them. We’ll talk about their features, advantages, and disadvantages, so you can choose the right tool for your needs.


It is a cloud-based tool that lets users make slideshows, charts, and videos that are interesting and easy to understand. In addition to Visme’s premium features for making visual content, it also has a free video presentation tool.

This free tool lets users make videos that look like they came from a professional company without having to buy expensive software or have technical knowledge.

It has an easy-to-use layout, a large number of themes, and branding options that can be changed. This makes it a great choice for businesses, teachers, and content makers who want to make an impact with their videos. Even though the free plan has some restrictions, it is still a good option for those on a budget.


  • This tool is very easy to use, so both newbies and seasoned workers can use it. Its drag-and-drop design makes it easy for users to quickly add text, pictures, and other multimedia elements and arrange them to make interesting movies.
  • Visme has a huge number of video show themes that can be changed to fit your needs. From business to educational presentations, these themes cover a wide range of needs. Also, these templates are a great way to get started quickly making movies that look like they were made by professionals.
  • The video display tool on Visme lets users add logos, colours, and styles that are part of their brand to their videos. With these features, users can give all of their videos the same look and feel.
  • It also lets teams work together in real-time on video shows. This makes it easy for people to work together and make movies quickly and well.


  • Visme’s video presentation tool is intuitive, although it may be lacking in functions that are standard in more powerful video presentation tools. Users in need of more sophisticated tools, such as multi-track editing or special effects, may want to look elsewhere.
  • The free plan on Visme is a great place to start when making video presentations, but it does have some limits. It only lets users make up to five videos per month. Additionally, each video can only be three minutes long. Users who want more projects or videos that are longer will have to pay for a better plan.
  • Visme is a cloud-based platform, so to use its video show tool, users must have a stable internet connection. This might not be the best choice for people who often work in places with bad internet connections.


One of the most famous tools for making and giving presentations is Microsoft PowerPoint. It has a lot of features that make it a useful tool for making different kinds of presentations, including video presentations. Its easy-to-use design, a wide range of features, and ability to work with other Office tools make it a flexible tool for making presentations that are both interesting and lively.


  • PowerPoint is easy to use and understand, even for people who haven’t made many presentations before.
  • It has many features, such as text, pictures, sounds, and videos. Thus, for a professional and interesting presentation, you can also add effects and changes to your presentation and control when each one happens.
  • You can change your PowerPoint presentation to fit your wants. It allows you to choose from different themes, styles, and colours to make your presentation stand out and look like it was made just for your audience.
  • PowerPoint can be used with other tools and apps from Microsoft Office. This makes it simple to work with other people. You can easily import videos, pictures, and music files from other Office tools to your presentation.


  • While you can include videos in your presentation using PowerPoint, you may not have complete creative control over them. The video file itself is uneditable. This might be a problem if you need to make adjustments to the content.
  • When you add a video to a PowerPoint show, the file size can quickly grow. If you need to share your presentation with other people, this could be a problem as uploading and downloading may take a long time.
  • PowerPoint has many styles and design choices. However, it can be hard to make a presentation that is both unique and beautiful to look at. Many themes and designs can look generic or old, which can make your presentation seem less impressive.
  • Lastly, it has become so common in the workplace that many people are used to employing it for every presentation. This can cause people to use them too much and stop being creative when making presentations.


It is a video presentation and creation tool that uses AI and machine learning to make video presentations easier for both people and companies. Whether for marketing, social networking, or any other reason, Lumen5 makes it easy to generate high-quality presentations that will wow your audience without the need for expensive or complicated video editing software or hardware.


  • The Lumen5’s easy-to-use design is one of its best features. The tool is made so that anyone, no matter how much experience they have, can make videos.
  • With Lumen5’s AI technology, a blog post or story can be turned into a video presentation in just a few minutes. People can just copy the text and put it into the website. Then, Lumen5 will make a video for you with pictures, graphics, and words that are important. This feature saves time and effort and is especially helpful for people who want to turn their old content into a video.
  • Lumen5 has a free version that doesn’t have as many tools. It also has paid plans, with prices starting at $19 per month. Compared to other video editing tools, Lumen5 is a reasonable way to make video presentations that look like they were made by a professional.


  • Lumen5 is meant to make making video presentations easier, but this also means that users don’t have as much power over the end result. For example, users can’t change how long images last or where text boxes go.
  • When compared to other video editing tools, Lumen5’s song library is small. If users can’t find the right music track on the app, they may have to find it elsewhere.


Although there are many options for video presentation software on the market, Visme, PowerPoint, and Lumen5 are the top three. Each tool offers its own set of benefits and drawbacks. Therefore, users ought to pick the option that best suits their requirements.

This needs to depend on things like their degree of expertise, their financial situation, and the kind of presentation they want to make. These tools can be used for many different purposes in a wide range of digital business projects.

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In any project or business meeting, having a well-thought-out presentation can certainly be a dealbreaker. Utilizing a great presentation software will always make a difference. In a nutshell, the aim of these presentations is to communicate the company’s ideas, be it in a proposal and even in a simple meeting. The goal is to have a streamlined order of key things to discuss. This can also contribute a lot in having a successful meeting.

Nowadays, there are a lot of presentation softwares available online. Each one has its own flair and advantages. These softwares are essential as they can give life to your presentation. Add to that, most of them are very user-friendly. Everyone can actually give it a try. With their available templates, you can also learn how to organize and present your thoughts properly. That’s a win for everyone.

In this guide, we’ll dive into the importance of presentation softwares and discuss the pros and cons of these popular tools. These can very much help you take your presentation to the next level.

Why Is It So Important?

A presentation software is a computer application that contains pre-made templates that enhance the way you present your ideas to your colleagues. You’ll be able to easily add or modify the formatting, as well as the graphics and other objects. These tools give any presentation a professional touch. Hence, helping you engage your target audience.

Using a presentation maker offers loads of advantages. Despite having different features, the following benefits are very similar, if not the same, to all available softwares. Here are reasons why it is so important.

They can capture your audience’s attention due to the visualizations they can provide

Gone were the days that slides only had blocks of text with minimal to no graphics.

Using presentation softwares, you can add various visual cues, such as graphics, animations, backgrounds, transitions, and many others. Having these objects can provide more meaning to the ideas being shown.

This is a more effective strategy to catch and extend the attention span of the viewers.

It is very convenient to use, especially for beginners, as they have templates

With the ready-made templates available, these softwares can essentially provide a step-by-step guide on how to make a proper presentation. If you are a newbie, fear not. You can always start learning with the templates they have to give you the opportunity to choose the type of presentation to do.

The more you use these softwares, the more practice you get. Though, you can also use a blank template and start from scratch.

Presentations can be interactive and dynamic

Due to the latest technologies, presentations nowadays have chat boxes, polls, and other interactive displays. These can aid in engaging the audience from start to finish.

Also, having these upgrades can help a presentation run accordingly and timely.

Addition of multimedia are available

A simple read-through presentation is already a thing of the past. Now, you can incorporate audio tracks, videos, and GIFs. These can make your slides more appealing.

Also, this can stimulate various senses that can fully communicate your thoughts. Plus, no download is necessary.

Remote broadcast of your presentation is now possible

Because of the recent pandemic, the situation forced many businesses to resort to virtual meetings and presentations. In spite of some people being unfamiliar with this feature, presentation software made remote broadcast a norm.

It actually breathed a new life on how we present to the viewers whether physically or virtually.

Presentation tools allow a collaborative approach

It is very vital in team presentations. These tools now give access to multiple people to create the presentation. Aside from that, they could also chat and even leave comments and notes.

This gave a whole new meaning to group presentations.

Minor drawbacks of presentation softwares

Having said all of the benefits, users can encounter a few minor downsides of using these tools. These include:

  • Technical issues are quite relevant, especially for remote presentation
  • Presentations can sometimes be overdone due to the overwhelming amount of multimedia effects

The Best Presentation Softwares In The Market

Choosing the presentation maker is no easy task. It entails a lot of consideration to know which one suits your needs the most. We have listed down the best recommended softwares you can find in the market, together with their edge and drawbacks.


As one of the most popular online platforms, Canva offers design and visual-centered services. Launched online in 2013, it quickly gained fame due to its free-to-use contents. Its users were able to create their own contents by simply signing up and even without the need for a subscription.

It also offers paid content and competitive plans for both personal and business accounts.


  • Canva’s free version has a lot of content that you can use.
  • It has a user-friendly drag and drop format. Anyone can try their hand at designing content.
  • You can find a lot of templates you can use for different platforms. There are templates for Youtube thumbnails, Facebook banners, LinkedIn banners, and a lot more.
  • You can create your own designs using Canva. Make use of their stock photos, audios, and animations. You can also upload videos and GIFs that you can use.
  • Canva is available on both desktop and mobile. It is also a cloud-based app, meaning presentations can be viewed on any connected device.


  • Some content needs to be bought or only accessible in the paid version.
  • Design elements like alignment can’t be fine-tuned unlike in programs such as Photoshop and Indesign.
  • What you see on the program may be different to the printed version. Also, you can’t export to programs like Microsoft Powerpoint.
  • No analytics and lead generation available.


Deemed as an all-around online tool, Visme offers an array of presentations you can choose from. This completely-customizable visualization software is user-friendly. Users can enjoy so many template options based on your chosen plan.


  • The Presenter Studio allows you to record a video of yourself doing a presentation. You can either record a video or audio alone.
  • Users have the freedom to embed other content like forms, quizzes, and polls. Take advantage of these integrations to make your content more interactive and engaging.
  • Their library consists of thousands of stock photos, audio, video, icons, illustrations, charts, and graphs that you can use in your presentations.
  • Visme can be used on both desktop and mobile devices. It is also an online, cloud-based application.
  • When a presentation is shared using a live link, it can be analyzed for sharing and views. Here it shows the habits of your viewers, like which slides are most viewed and how long viewers watched.
  • You can collect leads by adding signup forms to your presentations. This will allow you to build a list of potential clients.


  • On a free account, you can only do up to 3 projects. You’d have to select among the paid plans if you want to access premium content and maximize Visme.
  • Its plans are priced higher compared to its competitors.


This is another presentation tool that gives an alternative to the traditional presenting format. Instead of slide by slide, you can create animated, non-sequential flows complete with topics and subtopics. It is a bit more complicated to use, but this is a good choice for more creative presentations.


  • Like its peers, Prezi has a ton of templates to choose from. Templates differ in color and style.
  • You can easily share your presentation on most social media platforms using their share button.


  • Its content library has some basic icons and shapes. You will need to avail their premium plans to access the majority of icons and images.
  • Users cannot embed third-party content.
  • Features like voice overs, brand kits, analytics, and offline viewing are only available on premium plans.

Google Slides

This is the presentation software that comes with your Google account. The interface is very similar to Microsoft Powerpoint. This is free to use as long as you have a Google account.


  • This software is free to use as long as you have a Google account. All features are available.
  • Very easy to use and navigate. You can animate the elements in each slide.
  • Users can upload photos, videos, and GIFs. Anything in your Google Drive can also be used here.
  • Presentations can be shared via email or link.


  • Not much template selection to choose from.
  • No analytics, brand kit, and lead generation available.


This is a presentation software designed for the Mac platform. It was developed by Apple to be part of the iWork productivity suite. This software is also compatible with other Apple products like iPad, iPhone, and iPod.


  • If you are familiar with Google slides and Microsoft Powerpoint, then using Keynote is very easy as it has a similar interface with these softwares.
  • Free to use on any Apple device and PC as long as you have an Apple ID. You can also use it on both desktop and cloud.
  • Users can add images, GIFs, audios, and voice overs to the presentation.
  • Slides and objects can be animated in various ways.


  • Users cannot embed third-party content.
  • No analytics, brand kit, and lead generation available. There is also no option to share on social media.

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Microsoft has opened its ChatGPT AI-based conversational Bing search engine for public testing. The chatbot, which has been in limited trial use until now, is now available to anyone.

AI-based chat-based search is one of the biggest changes to search engines in years. It involves users asking the search engine questions in natural language and the search engine responding in a human-like manner.

In the future, Bing will also start to provide images, videos and graphics as part of its answers.

Bing Image Creator

Bing Image Creator, the company’s recently launched AI-based image creator that creates images on command, will also be integrated into the search engine. It will be supported in all languages supported by Bing, including Finnish. This means that the search engine will be able to provide instructions in Finnish for creating images.

According to the company, more than 200 million images have been created with the tool in the trial phase.

Microsoft is also bringing a conversation history feature to Bing, which will allow previous conversations with the bot to be resumed at a later date. It is now possible to share or export conversations with AI to other applications using tools built for the purpose.

Many changes to come

Microsoft stresses that this is still a “preview” of the service. Bing underwent many changes during the trial period, with the maximum number of responses a bot could give in a single conversation changing almost daily. To use the new features of Bing, you need to log in with a Microsoft account.

In IS Digitoday’s experience, chat-based search engines should not be trusted blindly. While traditional search engines provide a list of links and present possible parallel views on issues, it is easier to believe that answers given in natural language are correct.

Strengthening Edge

Microsoft is also strengthening the Edge browser’s connection to Bing. Using Microsoft’s own browser, the right sidebar carries chat conversations alongside web browsing. This happens, for example, when clicking on links in search engine responses, so that the original conversation remains visible.

Microsoft also announced a feature called Actions, which allows other applications to use Bing’s artificial intelligence. This is an interface that allows app developers to connect their apps to Bing and the Edge browser.

The company says its intention is to build Bing as a platform for other apps to connect to which will make it an even more powerful digital collaboration tool.

Microsoft is currently engaged in a fierce competition with Google in the search engine debate. The innovations now seen will give Microsoft a lead, as Google’s own chat-based Bard search engine is still in closed testing. According to Microsoft, 100 million people now use Bing every day.

There have also been recent criticisms from around the world about the rapid development of artificial intelligence. Many believe that it could even be a danger to humanity in the worst case.

Experiences using Bing

AI-driven question and answer based information retrieval on the web is changing the way people search online in a big way. In the future, it will be possible to ask search engines a question in the same way you ask a friend.

Sometimes a conversation with Bing becomes a bickering match. You can disagree with it, but it will ask you for a reason. And when it hears the arguments, it ignores them. It reminds me of modern political debate.

There have been reports around the world of Bing being aggressive, even abusive, towards its users. This is reported by the Independent, Fast Company, Ars Technica, Techspot and countless others. This is a credible claim in itself. Rare are the learned large-scale systems that cannot be skewed in some way.

Learning AI is not a constant, it changes and evolves. There are examples in history of how it has learned bad habits. The people responsible for developing AI are much more like guardians.

The overall experience is mixed, but still promising. Microsoft itself stresses that Bing’s chat is evolving daily, so it’s probably a few notches better by the time you read this.

However, the chat responses significantly reduce the number of responses users get from the search engine. If search engines used to be a tyranny of the first page (few people could continue to the second page), now the proportion of competing responses is even smaller.

References are reasonably well cited. Next, people should start quoting them. If text responses are taken as given truth, we are on thin ice.

Graphic designers used to have only a few choices when it comes to using tools for graphic design. With the recent surge of development in this particular industry segment, doors are now wide open to accommodate an assortment of professional design tools. Even open-source platforms are joining the fray.

Looking at the number of tools and apps that can deliver similar tasks, you can only wish that you’d find something unique. Here are some of the time-tested tools and also, a few newbies in the world of graphic design.


This graphic design tool is a downright art studio, made for iPad and Apple Pencil users. With Procreate’s unique tools and features, you can definitely create outputs that bring out the artist in you. What’s more, its developers brought creativity to a whole new level!

If you’re a pro and want to try drawing and building 3D scenes, you can try the Augmented Reality (AR) feature. Procreate has a handbook that can guide you from the basics to more advanced features.


  • Transform: Explore and create 2D and 3D layers
  • Procreate Brush Library: Offers 18 brush sets to choose from
  • Brush Studio: Modify brush sets according to your needs
  • Adjustments: Create a more refined artwork


  • One-time purchase
  • Multi-touch gestures for a smooth operation
  • Get access to hundreds of brushes
  • Helpful drawing guides and assistance


  • Free-trial is unavailable
  • May be overwhelming to some users

Adobe Photoshop

Initially released in 1990, Adobe Photoshop is the flagship tool of Adobe. It redefines how digital art is made, therefore, it is one of the sought-after tools to date.

Adobe Photoshop offers a wide range of editing tools that come with helpful learning guides. These tools are compatible with the following operating systems:

  • Windows 10 and later
  • Android 7.1 and later
  • iPadOS 15 and later
  • macOS 11 and later


  • Layers Palette: Get creative and blend different layers to create a new artwork
  • Colour Balance: Adjust the saturation of your images
  • Healing Brush: Remove flaws or unwanted objects
  • Crop Tool: Get rid of undesired parts


  • 7-day free trial with 100gb cloud storage
  • Can be used in many devices
  • Use retouching tools to polish your output
  • Give your work a new look with the Blending Modes


  • It is pricey
  • Quite difficult to master

Adobe Illustrator

If Adobe Photoshop is best for retouching photos, the one specifically made for producing vector designs is Adobe Illustrator. Professionals like fashion designers are fond of using this tool especially because the platform helps them transform their sketches to artworks.

Likewise, it is one of the most favourite tools of graphics designers when creating brand logos or infographics. People can use it in different platforms such as:

  • Windows 10
  • macOS 10.12 Sierra and later
  • Android
  • iPadOS


  • Creative Cloud: Get access to your designs anywhere
  • Data Merge: Combine multiple images into a single file
  • Extensive library: Vast collection of stock images, templates, and fonts
  • Adobe Sensei: Streamline your workflows with this AI tool


  • 7-day free trial
  • Adobe tools integration
  • Free sketch to create a unique design
  • No resolution changes even after resizing


  • As expensive as Adobe Photoshop
  • Level of difficulty may be high for others

Affinity Photo

Launched in 2015, this is an editing tool for raster and vector graphics. Professionals love to use Affinity Photo due to its overall functionality. Plus, you can get access to sophisticated editing tools without having to spend much. In fact, it is relatively cheaper than Adobe Photoshop and Illustrator.

Designers can access this tool using their Windows, Mac, or Apple devices.


  • Comes with Add-on overlay packs
  • Comprehensive editing tools: Panoramic Stitching, HDR merge, etc.
  • Mobile app: iPad users can create sketches and stunning designs from their device


  • 90-day free trial
  • One-time purchase
  • Inexpensive
  • Easy-to-use features
  • Customizable interface


  • Raw edits take time

Affinity Designer

This is a world-class software that focuses on vector graphics. Affinity Designer offers straightforward tools and features that can be of help to new learners. It features a version history, so you can go back from whichever stage you were to edit and compare your work.

If you love paying attention to detail, you will love the Zoom feature, which allows you to zoom in 1,000,000%. With its functionality and affordability, it can surely rival Adobe Illustrator’s offerings.


  • Content Link: Access brushes, styles, and assets using Affinity apps
  • Professional Colours: Use standard-grade colours like Pantone, Apple ColorSync, CMYK, ICC, and more
  • Customizable Effects, Adjustments and Blend Modes: See real-time changes


  • One-time purchase
  • Available in 9 different languages
  • Reasonably priced
  • Workspace integration


  • Cloud services is unavailable


The scope of Canva goes beyond creating cards, collages, or flyers. It can also be used for creating web designs, infographics, lesson plans, and even designing a T-shirt. This Australian platform was founded in 2012. With a large collection of images and ready-to-use template, you can surely finish a project in no time.

Although users can access it via a web browser, a downloadable app is also available for Mac, iOS, Android, and Windows users as well.


  • Drag-and-drop mode: Helps you manage your time wisely
  • Collaborative tools: Allows teams to share their work real-time
  • Shareable on social media platforms: Reach more audience by promoting your brand


  • Free-trial mode available
  • A library of 1000+ templates
  • 3 pricing plans for different users
  • Increases engagement


  • Some images including advanced features come with a fee

Adobe InDesign

Magazines, brochures, and e-books all need to have a good layout design. Professionals know that a poor layout planning will not catch a lot of attention. Instead, it will affect quality and productivity. This is where Adobe InDesign comes into play.

Publishing companies and businesses that thrive in multimedia publications are among consumers that benefit the most from Adobe InDesign. Designers can access this program using Windows and macOS compatible devices.


  • Share for Review: Promotes team collaboration
  • Creative Cloud Library: manage and access creative tools such as colours, character and paragraph styles, graphics, and themes
  • Integration of Adobe tools: Jump between InDesign and Illustration while maintaining the desired format


  • 7-day free trial
  • Effortlessly work with layers
  • Collaborate with teams
  • Perfect when using presentations with many images


  • Costly
  • Complex settings
  • File size is big


The online photo editing tool, Pixlr, was introduced in 2008. Due to its uncomplicated system, it only took them a few years before rising to fame. It allows users from different age groups to become that artist they never thought they could be. For instance many online casinos have used this tool, as they need extensive features and smooth interface because of the fast pace of the business.

Both young and old access it almost every time they need to do some touch ups. This tool can be accessed using a web browser and iPad and Android devices.


  • Drag-and-drop: This feature makes it easy for amateurs to
  • AI Cut-out: Simple remove unwanted background by using AI tools
  • Thousands of templates: Get job done faster by finding the right template you need


  • Free trial version
  • Affordable price
  • Offers 3 different subscriptions
  • User-friendly interface
  • Compatible with various formats


  • Limited access with Free version
  • Ads can be annoying with Free version


Lastly, there’s Figma. This graphics editing tool made some noise when it was introduced in 2015. What makes it special is that artists can get access to a range of editing tools to bring their ideas to life. Edit photos with Figma from any device powered by Windows, Linux, Mac, or Chrome OS.

Experience worry-free editing with Figma because every work gets saved instantly in the cloud software. On top of that, they can save an unlimited number of files for free.


  • FigJam: Use this whiteboard for easier, more effective team collaboration
  • Creative tools: Sketch using contemporary pen and use OpenType for an avant-garde look
  • Cloud software: Access your files anywhere. There’s a version history, so you never have to worry about losing files


  • Free version available
  • With over 1,000 templates in the Figma community
  • Access to plug-ins and widgets
  • Mobile app available


  • Requires internet access for real-time changes
  • Figma files must be refreshed regularly before you can see your co-worker’s design


This tool has been in the industry for almost two decades. It goes to show how great of an impact it brought in the lives of its users. You can easily access Inkscape from your web browser. Other platforms that support Inkscape include Mac, Linux, and Windows.


  • Object Creation: Choose among the pen, pencil, and calligraphy tools
  • Manipulation: Explore transformations, Z-order operations, and layers
  • Colour Selector: Choose from a range of colours that professionals use


  • The tool is 100% free
  • Flexible creative tools
  • Learning resource available
  • Supports various formats


  • Navigating using a small screen can be challenging

Pointers in Choosing the Best Graphic Design Software

Photo-editing is one of the greatest skills that can help you land a decent job. A reason why knowing how one compares to the other is crucial. Here are some things that you need to remember before subscribing:

  1. Check the reviews. Researching is one way you can compare them and filter which ones you would probably not get.
  2. Make sure to get value out of it. Do not dwell too much on the cost. But only purchase plans and add-ons that you need.
  3. It must have a straightforward interface. If you’re a beginner, you may find things quite overwhelming.
  4. Make sure it has some learning guides. You’ll need to be equipped in order to progress from a novice to a professional artist.
  5. Choose one where you can collaborate with others. This ensures that you get to complete your task efficiently by brainstorming

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Every business needs to have something that it can use to schedule everything. Scheduling tools play a significant role across businesses. You can use it for appointments, project management, business meetings, and a lot more. These tools are a great way to organize tasks. With the right one in place, say goodbye to overlapping engagements.

These days, we see several appointment schedulers. Yet, choosing what is best for your organization can be daunting. Simply put, selecting one from our shortlisted tools highly depends on what you need it for. Are you looking for a simple or a multitasking tool? Do you want it free, or do you want to go for a subscription basis?

The Best 7 Tools for Scheduling

Let’s take a look at our top picks below.


This free tool is the best option if you are heavily into physical meetings. It is quite reliable and straightforward. With an intuitive and minimalist dashboard, you can set your availability across multiple meeting types effortlessly.


  • You can integrate video conferencing tools such as Google Meet, Teams, or Zoom.
  • It enables you to save your preferred meeting venues. Once a guest books a meeting, they will receive the meeting’s location automatically.
  • It has a handy AI feature that takes charge of sending emails to requesters and asks for additional information. Also, it arranges times preferred by both requester and you.


  • The AI scheduler is only available for paying users.
  • Recipients can easily detect that they are not interacting with a human being.
  • Service is free only up to three (3) schedule pages.
  • To access unlimited pages, Forward-to-Schedule functionality, and advanced analytics, you need to pay $15 monthly.

This tool allows you to create various meeting types with a shared link a guest can use to set up a meeting with you. Guests can just choose a date in one of the time slots that you are available. There are some similarities with other schedulers. But, it has some features that make it stand out such as its customization options.


  • Aside from setting availability, it allows you to add intake queries, create a secret meeting, and customize SMS and emails.
  • It also accepts payments and allows you to set a maximum number of meetings you can do per day. You can have 500 scheduled meetings (max) per month.
  • Each schedule page looks neat and can be embedded on your website, showing the guest’s timezone.
  • It allows integration of three calendar and video meetings.
  • On top of common calendar integrations, you can make use of FastMail, Zimbra, Zoho, and Nextcloud integrations among others.
  • You can automatically add guests to your customer database and send follow-through email messages for new meetings.


  • This is free for just one individual user.
  • You have to pay $9.99 per month for a user licence.


This is an AI scheduling assistant, thus, it is more advanced and the process it uses makes everything look simple. Just create an account, integrate your calendar, and choose your preferred meeting times and dates. Once done, Clara, your AI assistant can take it from there.


  • It works just like a virtual assistant as it can send email professionally-crafted friendly emails just like any human being does.
  • Process schedules fast. It takes less than 24 hours to get done with things.
  • You do not need to log in several times on the platform to see updates on your schedules.


  • There is no free plan for this tool.
  • Monthly payment starts at $99/user.


This solves the constant struggle when it comes to prioritising, scheduling, and automating your workload. It is compact and works as a project manager. At the same time, it has a calendar that has an integrated scheduling functionality.

Motion also uses AI to organize schedules. You can create an account and provide Motion your previously picked work times each day. First, fill in the priority level, duration, and due date of the project. Next, the AI will break your task list into manageable portions, considering your deadlines and task priority.


  • It can reorganise and rearrange your schedule even if there are a few changes or additions to the schedule itself.
  • This tool also works as a regular meeting scheduler.
  • You can pick the default custom location, video conferencing tool, customise and enable email reminders. It can also personalise your booking link.


  • Calendar integration is only limited to Microsoft and Google calendars.
  • The number of options on the platform could lead to customisation overload for less tech-savvy users.
  • It can only provide you with more options if you pay $19/annually.


This is one reliable tool that’s easy to use whether you are on a free plan or a paying user. It has a trouble-free, automatic set up method which makes it the top choice of most businesses. Clearly, this is best for those who receive so many meeting requests and only requires a simple reply.

You can set up an event type by means of creating a booking page. This will then send a link to invitees after which they will see your available times. From there, they can already request a meeting by selecting a date and time option.


  • It enables synching confirmed appointments to your own calendar while creating the same event on the recipient’s calendar.
  • This is an ideal meeting scheduler for individuals, customers, or members within one organization.
  • It has integration options for HubSpot, Zoom, Zapier, Salesforce and a lot more.
  • All workflows are automated for ease of usage.
  • Has the capacity to assist freelancers in qualifying leads.


  • The free plan has limited features.
  • Integrations can only be enjoyed if you have subscribed to a plan that charges from $8 a month.


This tool can be used as a scheduling app to set up meeting polls. Hence, it stands as a collaboration tool for organisations in finding the best times for them to meet. It is an easy mix of Doodle in creating a poll and Calendly in setting appointments.

Setting up schedules is easy with SavvyCal. You can create meeting polls, name them, add all relevant information, or propose a few time slots from your calendar. Then, send the link to all participants and invite them to vote on meeting times that work for them.

Just sign up and allow its setup wizard to guide you. Next, link your preferred video conferencing tool and calendar. Then, get quick access to all your meeting polls, scheduled links, and upcoming events from a simple, yet, efficient dashboard.


  • It helps prevent double-bookings. Invitees can overlay their calendars on the polling page automatically.
  • There is no need to toggle from your calendar to the polls. You will see details in one place.
  • Enables creating different scheduling links that has custom meeting lengths as well as location.
  • It allows for setting unique time availability per meeting type.


  • Setting up meeting polls is limited to its free plan.
  • Team or individual scheduling links are available if you subscribe for $12 a month.


This is a free, full-fledged calendar app as well as it is a meeting scheduler. Its interface looks more that of Google Calendar. It owns a vast statistics section that tracks all meetings and takes note of where trends develop. Also, it takes note of attendance and time spent during meetings. Likewise, it logs the percentage of attendees who missed or rejected the meeting.


  • It highlights who you are presumably to have at your next meeting. This informative segment can be found in the overview section within the dashboard.
  • You can take advantage of its mobile and web versions.
  • It also has features like creation of personalised shareable booking links and time slots.
  • This is more convenient to use by larger teams looking for different meeting types.


  • The multiple setting levels can be laborious.
  • Some people find navigating within the app less intuitive.
  • Getting more linked calendars and scheduling time slots is possible only if you pay $6 a month.

Read next:

Tiktok is certainly one of the most downloaded apps in the world and its popularity shows no signs of waning, despite the fact that more and more people are realising the risks of using it. Currently, Tiktok has more than 850 active monthly users, according to our data.

However, there are many other apps that are consistently on the top of the list. The list for 20203 does not offer many surprises, but there is still plenty of time left and the list may look very different in a few months’ time.

But here are the most popular mobile apps at the moment:


For many, Instagram was the next app after Facebook, but it started off a little slower than Facebook. Today, however, it is one of the most used apps in the world. Instagram is also a way to make a living nowadays, as traditional bloggers were replaced by some-influencers.

Dating apps Bumble and Tinder

Globally, Bumble is still not as popular as its rival Tinder, but we put it on this list because the number of users is clearly on the rise.

Bumble is special in that only women have the opportunity to make an initiative. It also allows users to find new friends, career opportunities, networking and dating opportunities. So in practice it is a much broader application for meeting new people than Tinder.

In both dating apps, basic services are available completely free of charge, but additional features cost money.

Best apps for phones 2023

Duolingo for people interested in languages

If you’re interested in learning new languages, you should choose Duolingo. It is one of the best language learning apps on the market and this is reflected in the number of users.

The learning sessions are gamified, so users are engaged for a long time. The app currently offers almost 100 different language courses in almost 40 languages. The app combines different methods such as reading sentences, pronouncing words, combining pictures and words, etc.

Amazon for shoppers

The Amazon app is the best online shopping app in the world, at least if you ask us. The e-commerce platform, which originated as a bookstore, now includes everything from jewellery to groceries. Thanks to technological innovation and ingenious mass scaling, the app is now not only the best but also the most extensive online store in the world.

Despite its dense offering, the app is easy to use and lightweight. The search engine allows you to filter different products, which makes searching easy.

Spotify for music and podcast listeners

Spotify will undoubtedly remain one of the most popular apps in the world in 2023, with over 320 million active users. There are already almost 150 million paying subscribers.

Spotify lets you listen to your favourite music anywhere, anytime and from anywhere in the world. You can also listen to the countless podcasts that have become so popular in recent years.

Google Find My Device for all Android users

Apple users automatically have their own apps for locating their devices, but Android users don’t usually have one installed directly. Losing your smartphone can make life much harder these days, with not only your contacts on your phone, but also photos, videos and all your most used apps.

That’s why it’s a good idea to have an app that shows you the location of your device. Google’s Find My Device is one of the best free Android apps for this purpose.

It’s really easy to use and allows you to locate your device in real time. It also allows you to remotely reset your pin code or phone code. This allows you to prevent others from accessing your device.

Instasize for people working with images

If you do a lot of work with images, you should get Instasize. It’s one of the most popular photo editing apps of 2023, with lots of professional-level editing features.

The app comes with a host of filters and editing tools. They allow you to take your social media accounts, for example, to a whole new level.

The absolute best thing about the app is the handy toolbox, which makes it easy to quickly enhance your photos and videos. Users particularly like the ability to add backgrounds to any video or image.

Instasize is available for both iOS and Android devices, completely free of charge. There are also premiun levels available, giving you more tools to use.

Zoom, a tool for versatile communication

After the years with Covid-19 pandemic, video conferencing has become a kind of new normal, so Zoom will be one of the most downloaded and used apps in 2023, with no end in sight to its popularity.

What makes Zoom particularly good is that it works in a unified way for chat, conference calls and video. Zoom has many great features such as voicemail, call recording, call transfer and call blocking. It can also be integrated with Salesforce and other software.

LastPass is suitable for all uses

If you don’t already have LastPass in place, now is the time to rectify the damage and fast. LastPass ensures that you’ll never lose your passwords again, let alone forget them. LastPass is an application that ensures secure network access time after time, also for all the best digital collaboration tools.

It includes password management and a dedicated password tray where you can store your data in confidence. LastPass has two-factor authentication, so you can also use things like fingerprint authentication.

Slack for excellent communication

Along with Zoom, Slack is familiar to many people from schools and corporate communications. Many companies in different sectors use it to communicate with their employees and partners. Nowadays, communication needs to be fast and situations need to be responded to immediately. Slack’s convenient interface allows teams to work seamlessly with colleagues on other continents, for example.

Mobile apps to make your life easier

There are many different types of mobile apps that can make life easier. Here are some examples:

  1. Productivity apps: These apps help users to manage their tasks and stay organized. Examples include to-do list apps, note-taking apps, and calendar apps.
  2. Financial apps: These apps help users to manage their finances, such as budgeting apps, investment tracking apps, and bill payment apps.
  3. Transportation apps: These apps help users to navigate transportation systems, such as ride-sharing apps, public transportation apps, and parking apps.
  4. Food and grocery apps: These apps make it easier to order food delivery, reserve a table at a restaurant, or shop for groceries online.
  5. Health and fitness apps: These apps help users to track their fitness goals, monitor their health, and access wellness resources.
  6. Entertainment apps: These apps provide users with access to music, movies, TV shows, and other forms of entertainment.
  7. Communication apps: These apps help users to stay connected with friends and family, such as messaging apps, video calling apps, and social media apps.

Overall, any mobile app that helps users to save time, simplify tasks, and improve their overall quality of life can be considered an app that makes life easier. Read next of what might come out of AI based search engines!

Sick of the old pen-and-paper combo? Step up your game with these note-taking and productivity tools! Not only will these give you a fresh start and boost in enthusiasm,but they will also help improve your workspace and device ecosystem.

What makes these tools even better is that they’re not at all monotonous. You’re given the chance of creativity within every page. You can add both visual and auditory aids for you and your collaborators to fall into the groove.

And since we’re in the age of cloud syncing technology, you’ll be able to bring it with you no matter where you go! Sharing and importing your notes has never been easier.

Say goodbye to your runny pens and stacks of paper and wave hi to your never-ending ink and unlimited pages with these 5 note-taking and productivity tools today!

Best tools for note-taking

February 2024

The 5 Free Best Tools For Note-Taking And Productivity

  2. Google Keep
  3. Microsoft OneNote
  4. DropBox Paper
  5. Evernote

1. (Best Workspace Fluidity)

If you’re looking for a cloud-based tool that’s best for team and business collaborative work, is your best friend.

What makes stand out from most note-taking tools is its “workspaces”. These are smart ecosystems made for specific purposes.

For example, you may make a workspace for

  • a certain project
  • a specific team
  • one of your departments
  • a special client.

These workspaces allow you to keep all related data, documents, and information together in one place.

These workplaces also allow you to fully control your members’ access. You’ll rest assured knowing everyone has all the resources they need and that they’re kept out of areas that don’t concern them.

In addition, these members may also converse their ideas and suggestions through the chat boxes. They are also allowed to leave comments and feedback on each document. And to top it all off, you just need to press one button to get everyone on the same page!

Underestimated Potential’s potential when it comes to collaboration is often underestimated. Imagine having everyone in a single ecosystem where all their outputs automatically sync into everyone’s devices in real time.

And when it comes to the platform itself, boasts its complete editing menu and automated designs and templates.

Their interface also allows you to embed content across other apps like YouTube, Spotify, spreadsheets, Dropbox files, GIFs, and so much more. So it’s not really just about documents and PDFs, any rich content you can think of is compatible with

And for the closing bonus, also automatically saves all the content you use and adds to its “content library” for easy access. This allows you to freely scan and easily locate them anytime!

2. Google Keep (Best Scheduler)

If you’re familiar with Google Suite and find it pretty comfortable, Google Keep may be the one for you.

Not only is Google Keep widely available across all devices, but they are also multifunctional. It allows you to insert both visual and auditory aids into your notes for better understanding.

The difference between Google Keep and other note-taking and productivity tools is that Google Keeps acts as your personal assistant.

Got a meeting at 5?Have a to-do list to accomplish? Need a reminder for a task? Can’t find a free day in your schedule? Looking for a location-based trigger? Google Keep has your back.

Furthermore, this tool also has all the basic customization paraphernalia you will need. You can sort your notes by colour, attribute, content, and accessibility. This only makes filtering and searching for your notes easier.

And if you’re unable to get hands-on at the moment, Google Keep can also transcribe a recording or convert it via text-to-speech.

3. Microsoft OneNote (Best Natural Feel)

Are you a fan of the old pen-and-paper combination? Or maybe you’re just new to all of these digital tools that you’re looking for something familiar?

Microsoft OneNote is the best tool to get yourself familiar with the whole digital ecosystem.

Just like a binder notebook, you can organize all of your notes according to their topic, date of production, or kind. The only difference here is that in OneNote, you’ve got unlimited pages and dividers!

And just like an ordinary leaf of paper, all you have to do is open the tool and start writing! No need to worry about all that digital stuff, you can take care of them later.

Once you get comfortable with the whole virtual extravaganza, OneNote has more to offer you. So it’s not really just about notes, you can also add multi-type content, make lists, and even collaborate with people.

Best Bits

OneNote does not only function like a regular notebook full of clean pages. It also acts as a binder providing you with multiple sections to sort your documents into. Plus, it is also integrated with Windows sticky notes, which just makes things more realistic.

But that doesn’t mean that Microsoft OneNote is a monotonous tool. It’s best for beginners because it allows them to use its basic resources until they’re ready for the more complex ones.

So once you get comfortable with the digital way of note-taking, OneNote will have their multi-type content embedding, rich editors, formattings, and other resources ready for you.

4. DropBox Paper (Best for Seamless Collaboration)

Now, if you’re digitally smart, you should be familiar with DropBox.

But if you’re not, it’s basically a file hosting service that allows people to import, export, and transfer files within a single drop.

If you’re a fan of how DropBox operates, you might find their note-taking tool DropBox Paper greatly ideal.

DropBox Paper is not just another note-taking app that allows you to use multi-type content. It’s a tool that allows you to have a seamless workspace experience between you and your team.

Here, you can brainstorm ideas, view the same documents, review files, handle meetings, and so much more. Basically, the limit is your imagination!

You can also create to-do lists for yourself and your members, call out to your team members, leave comments on each other’s outputs, and annotate all files.

5. Evernote (Best Organization)

If you’re looking for a trusted tool that’s been in business for years now, Evernote is the answer.

Founded in 2008, people have grown fond of Evernote’s interface and accessible platform. Ask any avid worker and they’ll know what Evernote is.

It is available on all types of devices no matter what operating system they’re running on. All files within Evernote are also extremely fluid. They’ll sync into all of your devices and collaborators in no time!

And if you use Evernote heavily, you won’t have to worry about rummaging through millions of files just to find the right one. Their platform allows you to create tags and folders, keeping everything neatly organized.

To make your note-taking sessions convenient, Evernote also has a browser extension called “Evernote Web Clipper”. This extension allows you to add anything on Chrome to your notes with ease.

Evernote is free, but if you’ll be using it as your workplace ecosystem, you are provided the option to subscribe to its other functions and resources.


While some apps may only be available via subscription or purchase, some are free but limited, meaning to say you’ll only need to pay if you’ll be needing their additional resources.

If you’ll be using these best tools for note-taking and productivity for personal use, then we advise making use of free apps and platforms.

However, if you’re in need of a tool for work or school, choosing a paid tool may be greatly ideal. Although it is not always necessary, it will definitely make things smoother and easier in your workspace.

These here in the article are just our suggestions, try to self-consult and re-evaluate your needs to help you out in your decisions.

Best Note-Taking Methods

We highly recommend listing, outlining, concept maps, and the Cornell method.

These four note-taking methods ensure productivity and coherence within your outputs. They are time and energy-saving but are more effective than the traditional note-taking methods.

Remember that these are only strategies and the best method is whatever will feel comfortable between you and the best tools for note-taking and productivity.

Best Tools For Note-Taking: To Wrap It Up

We hope that our list of the best tools for note-taking and productivity has helped you familiarize your options when it comes to digital collaboration tools.

The best of them all does not really rest on our choice, but on whatever suits you best. Always re-assess your needs and search for other options if you need to. This will help you in choosing the most ideal tool for you and your agenda.

And if you still find yourself lost at the end of the day, you can always give your options a try to see which one you feel most comfortable using.

Frequently Asked Questions

What is the most realistic note-taking tool?

Microsoft OneNote is one of the widely available and free note-taking tools online. Known for its highly realistic and natural feel, this tool is highly ideal for beginners.

Is it a good idea to pay for a note-taking and productivity tool?

It honestly depends on your needs. If you’ll be using these best tools for note-taking and productivity for personal use, then we advise making use of free apps and platforms.

What are the best note-taking methods?

The best note-taking methods are listing, outlining, concept maps, and the Cornell method.

Other Useful Tools

A team needs to have a perfect avenue where they can get together and communicate each other’s ideas. With an interactive platform, a team’s efforts will likely result in innovative outcomes. The following brainstorming tools provide engaging features for a team to collaborate. Read below to know more.

Howspace facilitation tool logo


Howspace platform uses AI technology and offers improved collaboration in the business industry. As a matter of fact, it works to integrate everyone’s thoughts and goals. So, this leads to a collaboration that boosts the greatest results.

There are several ways you can use this tool. In fact, it offers four different cases to use depending on the user’s purpose. It’s best suited for workshops, organizational development, and virtual communities. Individuals and organizations alike can keep everyone aligned with their objectives. Indeed, it delivers a broad online platform with simple methods.

Thus, this software is perfect for leaders, managers, and learning experts.

Viima brainstorming tool


Viima is an enterprise-wide software and it functions as a medium for innovation management. In general, it allows users to ease their processes step by step. To make the magic happen, the workspace provides cases for successful idea management. Each of these focuses on four ways to help you:

  • gather ideas from different people
  • develop processes that turn ideas into innovation
  • organize which tools to use, and
  • analyze your process by spotting trends

This tool not only works for big teams but is also suitable for small teams. It offers great flexibility no matter what type of innovation you need. Besides that, you can manage your platform appearance depending on your team’s preference.

Monday brainstorming tool

As individual workers, you have different deadlines, thought processes, and ways of communication. But as a team, performance is a group effort. To ease you up, Monday offers a platform that allows a team to put all inputs into one workflow.

This platform caters to a lot of designs for specific needs of a team. These include systems for marketing, software development, and project management. You can customize a workflow according to your needs and the type of work your team does. Likewise, you can see the work’s blueprint by choosing among building blocks.

In summary, this virtual system maximizes productivity and prompts great business impact.

Wrike logo


If your team is looking for a wider project management tool, then Wrike tops the list. This tool describes its platform as versatile and robust which is true for some reasons.

First, it has many team-based and case-focused platforms. These templates work well for specific purposes and team goals. Second, it owns a wide range of apps and tools you can integrate while working on the platform. Last, your team can customize your dashboards based on how you want to achieve each goal.

Clickup brainstorming


Like other project management tools, ClickUp provides a space for a smooth workflow. In general, teams can choose different templates for how they want to collaborate.

Despite some similarities, it has a unique feature for businesses out there. Apart from the templates, this tool creates unique user experiences. It can be tailored for every business type and size. This includes enterprises, startups, and non-profit organizations. Usually, the platform simplifies team collaboration and sets long-term business goals.

Also, it provides users to choose from a wide selection of options to manage the tool to their advantage.


This brainstorming tool works for the manufacturing and design departments. Its purpose includes the visualization of concepts. Moqups’ format allows teams to collaborate on wireframes, prototypes, mock-ups, and diagrams. In fact, this tool’s simplistic approach makes integration into the workflow convenient.

Some of the products that it provides include:

  • Wireframe Tool
  • Flowchart Maker
  • Graph Maker
  • Online Whiteboard

The templates serve as helpful features that the team can use to see the design process. Thus, Moqups is the top choice when creating prototypes, interactive products, or wireframes.


In order for teamwork to succeed, the members must have an effective way of communication. One of the powerful brainstorming tools that you might want to consider is Slack. It is an instant messaging platform used for professional and organizational communication. Today, people use it more often as a means to communicate with peers or other groups with the same interest.

The Slack process works by means of having one workspace with channels for a team. Organizers create these dedicated pages as a venue for harmonious and orderly collaboration. In other words, it brings together many people into one group. It allows them to interact about different projects in one place. Meanwhile, members can focus on a singular topic by interacting on channels.

So if staying connected and exchanging ideas is a top priority of your team, Slack is for you.

Infinity logo


This useful project management tool is for brainstorming. Although other software of this kind has similar products and features as Infinity. Yet, Infinity claims to be the best as it has over 20,000 companies to back it up.

To set it apart from the others, the creators of this tool added some features. These include:

  • Variety of views to visualize and manage your data
  • Customizable attributes to add context to your workflow
  • Structures that aid in organizing and storing data.


Its seamless management style made Asana one of the popular brainstorming software. The views and templates of this tool inspire endless creativity. It’s fun to use its mix-and-match features on the interface. On top of that, the highlight among all is focused on the extensive amount of tools you can integrate with Asana. Put all your work together in one place by connecting over 200 tools. And, even though your members work from afar, Asana brings you together in one space.


The cutting-edge platform carries out event organization to build strong connections. Brella allows both attendees and sponsors to achieve meaningful networking experiences. It also collects and analyzes data for collaborators to gain a new way of looking at the project. In turn, they can make improvements in event management. More so, it uses AI technology for accurate matchmaking. By signing up, you can expect a chance to meet your people.

In summary, Brella offers consulting services to organize corporate, trade shows, and similar events like no other.


Imagine yourself in a meeting and using a whiteboard as you take down notes on shared ideas — that is Miro. This allows teams to brainstorm plans through an online whiteboard platform.

Design, development, and engineering teams enjoy this visual tool. They can make the most out of the many digital features available. As a result, the let of visual features enable them to map out the right outcomes they want to produce.


It is a project management tool covering a lot of phases even beyond brainstorming. This can be overwhelming for some. The good news is Todoist paves a way for you to micromanage in the most tangible and simplest way possible. Above all, you can celebrate small wins by organizing your tasks.

Additionally, there’s a chance to achieve more whenever you’ve accomplished a task. Like a to-do list, you can set deadlines, reminders, and priority levels. Moreover, this platform allows you to share your list with the people you work with. As a team leader, you can break down each task into subtasks and then delegate them to others. Todoist lets you be in control of your daily activities. Its advanced features allow for swift tool integration for smoother team collaboration.

FAQs About Brainstorming

What is the importance of brainstorming?

Brainstorming allows individuals to form new ideas when solving problems. This results in people showing their creativity and exercising good communication. More so, it inspires inclusivity and makes the team better.

What are the benefits of using brainstorming tools?

They generate creativity anytime and anywhere, draw inspiration to end creative blocks, discover endless possibilities and opportunities from shared ideas, bring inclusivity among team members.

Which tool is best suited for brainstorming and collaboration?

If any of the tools listed above works for one team, it does not mean that it will work for every other team. Not all sizes fit all, as the saying goes. Generally, you have to get a clear picture of how your team works. Then, find the appropriate tool to bring the best out of your team.

How can you get the most effectiveness out of brainstorming?

Every day, you encounter challenging problems and tasks. When it gets difficult, creating solutions and ideas gets difficult too. These brainstorming tools provide engaging platforms to help you feel at ease. As a result, it gets your creative juices flowing and turns those into tangible results. In essence, the design of these tools caters to different needs.

Does brainstorming in a group always work?

Most of the time, brainstorming works in a group setting. But, this only turns out well with the right execution and in the appropriate setting. For the most part, how you brainstorm correlates to your team’s productivity and success.

Other Great Tools For Your Projects

The best tools for file storage and sharing are vital to companies around the world. bCloud storage services are a critical part of any business’s IT infrastructure. They allow workers to share files, collaborate on projects, and access information from anywhere.

In the past, companies could get by storing most of their data on local servers. However, that’s no longer feasible unless you have a genuinely comprehensive IT team. The average small business can’t afford to build and maintain an in-house network that can rival cloud-based services. Important digital collaboration tools can be accompanied with file storage platforms.

We compile this list of the best tools for file storage and sharing. In our list, we break down what sets each of the best tools for file storage and sharing apart. Therefore, you can find the best tools for file sharing that will work best for your company. 

TOP 10 Best File Storage And Sharing Tools 2023

  1. Dropbox
  2. MediaFire
  3. SharePoint
  4. Google Drive
  6. SkyDrive
  7. iDrive
  8. Citrix ShareFile
  9. WeTransfer
  10. Egnyte Connect
Best tools for file storage and sharing

Best Cloud Storage — Dropbox

One of the most popular cloud storage and file-sharing options, Dropbox offers 2 GB of free storage. However, you can increase your storage space by referring friends to the service or upgrading to a paid plan.

Dropbox is available as a desktop application and a mobile app. It’s also integrated into many other applications and services. This includes Google Docs, Microsoft Office, Evernote, and Adobe. Dropbox uses 256-bit AES encryption to protect your files while in transit over the internet. However, your files storage on Dropbox servers remain in their original format without additional encryption.

You can use Dropbox to share files with people who don’t have Dropbox accounts by sending them a link to your files. If you want to share with people who do have Dropbox accounts, the process is much simpler. Start by setting up a shared folder within your account. Afterward, add their usernames to the list of users authorized to access that folder.

Best File Sharing For Small Business — MediaFire

Like a simple version of Dropbox, MediaFire’s design lets you upload and share files. Unfortunately, it lacks the full-featured file browser that Dropbox offers on its website. This is a good thing in many ways. It means MediaFire loads quickly and has a clean interface.

You can create folders to organize your files in MediaFire. However, there’s no option to share those folders with others. Moreover, you can share individual files or entire file collections with other people. When you do, the file storage tool creates an HTML page with links to the shared files; if you want to make them available for download, sharing a link is the only way.

Storage starts at 10 GB for free accounts. 100 GB costs $1 per month or $10 per year. 1 TB costs $5 per month or $50 per year.

SharePoint — Best File Sharing For Business

Businesses need a secure file sharing tool. It is why searching for the best file sharing for business comes in handy. SharePoint is a popular Microsoft application for businesses of all sizes. It’s been around for many years, known initially as SharePoint Services. This was before Microsoft rebranded it as SharePoint Foundation with SharePoint Server on top.

It’s a versatile tool that you can use for file storage and sharing, document management, collaboration, etc. Users can upload any file to it (images, videos, documents, etc.) from any platform (Windows or Mac) and access those files from anywhere on the internet. It also enables social networking features like discussions and profiles.

That said, SharePoint itself is not cheap. The current version can only be purchased as part of an Office 365 Enterprise E3 subscription. Moreover, one license costs $20 per user per month. However, if you’re already using Office 365, it’s a great add-on that integrates well with other products in the suite.

Google Drive — Free Cloud Storage

Most users search for reliable and best tools for file sharing. This is a free cloud storage service that lets you save documents, photos, and videos to your Google account. You can access these files from any device with an internet connection. Also, they are stable in case you lose a device or accidentally delete a file.

You can use Google Drive on your computer or mobile device. The app comes with most Android devices. Therefore, it’s likely already installed if you have an Android phone. For iOS, you can download the app in the App Store. If you’re using a PC or Mac, go to to download the Google Drive application for your computer.

Google Drive offers 15 GB of free storage space. This is enough for more than one million songs or 1,300 hours of video footage. Moreover, Google has multiple paid plans starting at $1.99 per month for 100 GB of storage space for businesses and individuals who need more space. -Affordable Best Cloud Storage

One of the most valuable features of Box is its ability to open almost any file format in the cloud and share it with others. This makes it a perfect solution for people looking for a platform to store their files in one place and access them from anywhere.

Box allows users to store an unlimited number of files and create and manage folders. Users can also upload entire folders at once with drag-and-drop.

The app can be used on both desktop and mobile devices. Furthermore, it allows users to comment on documents in real-time. Simultaneously, while they’re creating them and after sharing them with others.

With Box, users can view over 100 different file types, including HD video, CAD drawings, and Photoshop files. The app also lets users preview files before opening them, saving time when searching through stored documents.

SkyDrive — Alternative For Best Sharing For Business

One of Microsoft’s free cloud storage services, SkyDrive offers a free version that gives you 7 GB of space online. You can sync files and folders between your computer and the cloud or use a Web interface to upload, download, edit and share files online.

SkyDrive offers several apps for smartphones and tablets and clients for PCs and Macs. The desktop clients give you easy access to files stored in the cloud by opening Windows Explorer (or Finder on a Mac). You can move files into your SkyDrive folder to upload them automatically to the cloud or move them out of that folder to download them to your hard drive.

In addition, you can also share any file or folder with other people using SkyDrive just by sending them a link. They’ll be able to view or download that file without needing a SkyDrive account themselves. SkyDrive’s Web interface also includes basic image editing tools, so you don’t have to download photos to make simple changes like cropping and rotating before sharing them with others.

iDrive — Best Cheap Tools For File Sharing

This is an excellent tool for file storage and sharing. It allows you to store files in the cloud, share them with others, back up your smartphone or computer, and keep track of your work. You can access it from nearly any device, using it for both personal and business purposes.

iDrive offers many features that make it easy to store and access files from anywhere. It has 5 TB of storage space, so you have plenty of room to store all your important documents, videos, photos, and music. You can also use it to back up your computer and phone so that you never lose any data again.

In addition, iDrive allows you to sync files across all your devices. Therefore, you can access them on your phone, tablet, or laptop anytime and anywhere. The app also has a built-in media player that can play many types of file formats, including MP3s and MP4s. You can even stream videos directly from iDrive.

Another great feature is that iDrive gives you the ability to create a family account that lets everyone in your household share files with each other. This makes it easy for parents to keep track of their kids’ schoolwork and projects without going through email attachments every time someone sends an email.

Citrix ShareFile — Best Tools For File Storage

Do you want a secure file-sharing service that enables users to share, sync, and access files from any device? This is a job for Citrix ShareFile. The popular file sharing and storage service features collaboration tools. ShareFile’s service allows businesses to manage their storage with unlimited storage plans.

The security features include two-factor authentication and data encryption in transit and at rest. It has strict access controls, so admins can specify who can see specific files or folders. The service also provides granular audit trails. Therefore, admins know who has accessed which files and when.

The platform integrates with Microsoft Office 365, which means users can open, edit and save files directly to ShareFile from Word, Excel, and PowerPoint. It also integrates with the Adobe Acrobat suite of editing tools, Microsoft Outlook, and Google Docs.

Citrix ShareFile offers a robust set of tools for enterprise file-sharing services. Businesses can create accounts for up to 10 users for free; then, there are four paid tiers based on the number of users.


Whether you’re sending large files to work colleagues, sharing photos with friends, or backing up your files, there are many options for getting your files where they need to go.

WeTransfer is a simple and free file-sharing service that allows you to send large files quickly and easily.

When you go to WeTransfer’s website, you’ll see two large fields right at the top: one for the recipient’s email address and one for the sender’s email address. Underneath those fields are space for a message if you have one to send and a place to drag in your files.

Once you’ve entered all that, click “transfer,” and WeTransfer will take care of the rest. The site also offers an upgrade option that allows you to transfer up to 20GB at a time.

WeTransfer is an excellent option if you’re looking for a simple file-sharing solution. It integrates with the most popular cloud storage services, including Dropbox and Google Drive, to get your files sent without having to leave their respective platforms.

Egnyte Connect

Looking for the best file sharing for a small business? Egnyte Connect is one of our favorite online file storage and sharing tools. Not only is Egnyte extremely easy to use, but it also offers a high level of security. Moreover, it allows you to access, share and collaborate on files from desktops, mobile devices, cloud apps, and more.

Egnyte Connect’s core features include:

  • File storage and sharing. The app lets you store files in the cloud and share them with others via email or a unique link.
  • File synchronization with your desktop and mobile devices. Automatic syncing of all your files across all your devices. Therefore, you’ll always have access to the most up-to-date versions of your documents.
  • Shared folders. You can create shared folders for teams, clients, or customers by assigning roles such as admin, read/write, or read-only access.
  • File version history. You can view file versions for up to 30 days in the past and revert to earlier versions if necessary.
  • Activity feeds. A built-in activity feed keeps you informed of changes made to files in your shared folders; you can also specify who gets notified by email when changes are made.

Here are some common questions about the best file storage and sharing tools.

FAQs For Best Tools For File Storage and Sharing

What are the best tools for file storage and sharing?

File storage and sharing services allow you to upload files and give others access to them. This can be as simple as storing your backup copies of important documents in the cloud or as complex as collaborating on a project with other users.

What are the best cloud storage tools?

The best free cloud storage tools have plenty of space, good security, and a well-designed interface. These services tend to come in tiers that offer more space or features at higher prices, so you’ll want to make sure you’re getting a good deal for what you need.

What are the best tools for file sharing?

The best tools for sharing files will let you choose who has access to your files and what they can do with them. Shared links should be secure and easy to copy or share. They should also be easy to set up and manage, even if you’re sharing with many people.

How much does the best cloud storage cost?

Online file storage is available at multiple price points. Some basic services are free (or included with other products), while others charge a monthly fee based on how much space you need.

Other Tools For Your Business And Projects

Gathering data for your business is one of the most important tasks. This is especially true when building a sales funnel, outlining a marketing campaign, or improving customer retention. Hence, you need to work with the best tools for data collection.

In the past, gathering data was a difficult process requiring a lot of manual input and even more time and resources. Fortunately, things are much easier with technological advancements like cloud storage and big data analytics.

When running a small business or startup, your hands are full of trying to grow your company. Also, making sure everything runs smoothly. This means that you don’t have time to waste on extra work and processes that you could automate.

When looking to automate your data collection processes, we have some suggestions for data collection tools.

TypeForm Provides You The Best Tools For Data Collection

One popular choice for those looking to create simple forms, surveys, and quizzes. However, it’s the easy-to-use interface isn’t for beginners. Typeform has a wide range of features that can be used by advanced users as well.

The data collection tool allows you to choose from dozens of templates. The templates match specific purposes such as event registration, feedback collection, and product research. You can also start from scratch by creating your form from the ground up.

For advanced user looking for more control over your form or quiz design, Typeform offers CSS editing for its paid plan options.

The free plan offered through Typeform allows you to create an unlimited number of forms with ten questions each and up to 100 responses per month. Paid plans start at $35/month. It includes custom branding, unlimited questions per form, advanced reporting options, etc.

Zoho Survey – Best Data Collection Tools

A feature-rich data collection tools of data collection that you can use to create surveys, questionnaires, feedback forms, and more. The tool has over 15 question types. This includes multiple-choice, rating scales, and open-ended text questions. Zoho Survey has all the digital data collection tools to collect the answers you want.

The software also lets you add images and videos to your surveys to make them more interesting for respondents. Other valuable features include:

  • Customizable themes and templates.
  • Logic-based branching (to skip irrelevant questions).
  • Sharing tools to promote your survey on social media.

This makes Zoho Survey one of the best data collection tools for researchers looking for a quick way to collect and analyze data.

Survey Monkey – Cheap Tools of Data Collection

An online survey development cloud-based software as a service company. It was founded in 1999 by Ryan Finley, who currently serves as CEO of the company.

Moreover, it is easy to see why SurveyMonkey is a popular choice for online survey creation and distribution. The free version of SurveyMonkey allows you to create surveys with up to ten questions or 100 responses per month (whichever comes first). The paid options will enable you to create more complex surveys with more advanced features.

SurveyMonkey allows you to create your surveys with simple drag-and-drop survey building tools and analyze your data right away with real-time reports. You can also export your data into Excel, SPSS, or even R (if you have some coding skills).

PollDaddy – Simple Online Data Collection Tools

A free WordPress poll plugin lets you quickly and easily create polls, surveys, and ratings. You can insert polls in your posts, pages, or sidebar. Moreover, you can also embed a survey on any website. Polls are entirely customizable with unlimited options. You can add images to your questions or use images as answers (great for A/B comparisons). Polldaddy integrates with the WordPress dashboard, so it works seamlessly with WordPress.

You can use Polldaddy to get feedback from your customers, find out their opinions, or ask them questions. The most popular way to use Polldaddy is to ask your readers what they think about something by creating multiple-choice questions. You can also add open-ended questions that allow your readers to reply with more than one answer and even upload pictures if you want them to.

Google Analytics – Affordable Data Collection Tools For Website Owners

One of the most comprehensive tools for analyzing your website traffic. The tool is available for free. Also, you can use it to understand how your customers are accessing your website. Moreover, where they are coming from, and what they are doing once they get there.

For example, if you want to see which devices most of your customers use when accessing your site, you can go to Google Analytics. Afterward, see whether most of them use a desktop, smartphone, or tablet. You can also discover which pages on the site are the most popular and whether users stay on those pages for a long time or bounce right away.

In addition to the information you can pull from Google Analytics, you can integrate Google AdWords with Google Analytics. This gives you insights into how many visits to your website are through paid search results. This integration helps you understand if your AdWords campaigns are performing as expected and whether they’re driving more traffic to your website.

Form Builder by Cognito Forms

One of the most user-friendly tools. With its drag and drop builder, you can create a beautiful form in minutes. The tool also allows you to collect payment information from your respondents. This means that you can create forms for registration and sales, for example.

Form Builder by Cognito Forms is best for small businesses. The tool has a free plan to create unlimited forms with unlimited fields and 500 responses per month. You can select from different templates or start with a blank template from scratch. The tool offers advanced features like conditional logic and eSignature, but only on paid plans.

Wufoo – Inclusive Tools Of Data Collection

An online form builder enables you to create contact forms, surveys, and more for your website. The service will help you collect the information and manage it from a central location. You can customize the form to match your website. Also, you can use the API to integrate the online data collection tools with a third-party app.

Wufoo integrates with over 400 apps. This includes popular services such as Salesforce, Dropbox, MailChimp, etc. You can also integrate Wufoo with Google Drive, Zendesk, and Evernote for data storage purposes. The reports section of Wufoo allows you to view data in real-time, export them as PDFs or Excel documents, send automatic notifications when you receive data, and much more.

Wufoo offers a free plan with limited features such as three forms and ten fields per form. The paid plans start at $14.95 per month, allowing you to create up to 100 forms with an unlimited number of fields in each form.

For more about data storage: Best tools for file storage and sharing

American FactFinder

The U.S. Census Bureau provides various data that covers everything from population and housing information to business and industry statistics. Most of the data come from the decennial census. The Census Bureau takes it every ten years in years ending with a zero(2010, 2020, etc.). However, there is data collection in between. Some of this information is available via American FactFinder. Thus, you can use to track down relevant statistics for your area.

Once you enter your search criteria, you should see some results appear in the right-hand panel. The first few entries will be summaries of relevant data tables. However, as you scroll down, you will see individual facts such as median income and total population.

You can also download the raw data by clicking on “Download Center” in the top navigation bar. Finish by selecting your preferred file format (CSV and Excel are available).


An excellent tool for conducting market research. One of the main advantages of Statista is that it provides users with a wide variety of highly diverse data sources. This ranges from market reports to infographics and statistics.

Another advantage is that the website is easy to use. Also, it offers features like an intuitive search engine and interactive charts to visually present information. However, the downside is that some content behind this platform can be scarce. Thus, it means that it can be hard to find the correct numbers when you need them.

A relevant element of Statista is its data-gathering expertise. This allows it to create complex surveys and analyze their results. The best part: you can use Statista to conduct your surveys or rely on its professional team of researchers.

Here is a look at some common questions asked about the best data collection tools.

FAQs about best tools for data collection

Why use digital data collection tools?

The online data collection tools allow you to gather information from your customers quickly and efficiently. You can use this tool to gather feedback or ask for specific information like email addresses.

How do I embed a survey into my email?

With Benchmark, for instance, you can easily create surveys using our survey builder. You can also embed the surveys into your emails so that your customers can answer them without leaving their inboxes with digital data collection tools.

How can I get data from my survey?

You can download raw data from your survey by choosing the “download data” option in the results area of your survey.

Final Takeaway

What are the best online data collection tools? With so many ways to go about it, figuring out what method you should use in any given situation can be a challenge. No tools of data collection are perfect for every occasion. Therefore, how do you know which one is appropriate for the job at hand? Go through our list to find your best tools for data collection.

Check Out These Next

Are you planning to conduct a survey or poll? This post will help you pick the best tools for surveys and polls. It is very important to have the right online survey software at your disposal when conducting a survey so be careful with the choices.

There are so many benefits of using online surveys. However, when your tool doesn’t meet your needs, the entire experience can be frustrating for both you and your respondents.

Choosing the best polling software for surveys and polls is essential. This is whether you want to collect feedback from customers or determine what people think about a particular topic. Also, when comparing different options available.

There are plenty of free online survey makers in the market. You may need something that offers more functionality and advanced features. Moreover, you may also want to avoid some limitations of free tools. This includes dealing with advertising or being forced to send data outside your organization. There are many options available today, and here are our picks for the top best online survey tools:

Best tools for surveys and polls

PollMole — Best tools for surveys

A new survey app that allows you to create your surveys and polls. Moreover, it gives you the ability to analyse and use the data you collect to improve your business.

In addition, this best polling software will turn your collected data into reports that are easy to understand and interpret. The reports can show trends and patterns in the answers you receive. This can help you make decisions based on those findings.

What makes PollMole stand out? Each answer given in a PollMole survey is taken into consideration with each other responses. This gives PollMole the ability to give deeper insight into the answers received.

For example, you have a question that asks people to select whether they are happy with their job. Also, there is an option to add a comment about why they feel that way. PollMole can look at all of these responses together. Then it will be able to see if there’s a pattern or trend in why people feel a certain way about their jobs.

The survey tool also gives users the ability to analyse demographic information about the respondents. This includes:

  • Age
  • Gender
  • Location
  • Language

This information plays a vital role in marketing purposes.

Zoomerang — Best survey tools

One of the best-known survey tools on the market. SurveyMonkey owns it. While the latter offers a service that allows you to construct your surveys and collect responses, Zoomerang allows you to purchase pre-written surveys. This is by using questions that experts have tested.

The online survey tool has three types of surveys:

  • Customer satisfaction surveys help you measure customer happiness. Also, create actionable insights. They come with four pre-written questionnaires. This covers post-purchase evaluation, customer loyalty, return on investment, and sales effectiveness.
  • Employee satisfaction survey’s design helps you better understand staff attitudes and identify key areas for improvement. There are 17 templates covering areas ranging from staff morale to an office environment.
  • Market research surveys that let you “create quick and easy online quantitative studies” using questions written by professional researchers. The idea is that these let you save time and money compared to creating your custom questionnaire or hiring a research agency.

Zoomerang can be used as a standalone product or integrated with popular analytics platforms like Google Analytics.

SurveyMonkey — Best polling software

One comprehensive survey platform that offers a variety of question types, including multiple-choice and open-ended questions. The pricing tiers are based on the number of respondents you need per survey and the frequency you plan to send them.

Furthermore, the basic tier is free. However, it only allows you to collect up to 100 responses per month and doesn’t include many features. The standard tier allows for unlimited responses and costs $19 per month billed annually or $25 per month for month-to-month billing. A premium tier also costs $35 per month billed annually or $45 per month for month-to-month billing.

SurveyMonkey has a handful of integrations, including Facebook, Twitter, Slack, and Salesforce. Its free version is fairly limited. However, it’s still worth testing before moving on to one of its competitors.

Google Forms — Best free online survey tools

One of the best online survey software for building simple surveys and polls, but it also works well for collecting registration and RSVP information for events.

Also, it’s free and easy to use. You can create a form by logging in to your Gmail account and clicking on the Google Forms icon. You’ll find various templates there, including quizzes, satisfaction surveys, and event registration.

Furthermore, you will then be able to customize the template and add your questions or change the existing ones. Likewise, you can either email the survey link or embed it into your website after finishing. Google Forms offers offline access, which means you can create forms even when you’re not connected to the internet. It’s also fully integrated with other Google products like Drive, Sheets, and Calendar, making data collection easier.

QuestionPro — Free online survey makers

One of the powerful and best online survey tools for creating surveys, polls, and questionnaires. It offers a wide range of question types and the ability to customize the look and feel of the survey, making it an ideal choice for customer feedback surveys.

Unlike some best tools for survey that feel clunky and outdated, QuestionPro is a great option if you’re looking for something modern and pretty. You can create an account with your Google or Facebook account.

The best polling software offers a free plan that comes with basic features such as unlimited questions and responses, single-question reports, and question piping. The latter allows you to insert answers from previous questions into later questions.

Also, skip logic and basic branding. The free plan has some limitations. For example, you can only ask ten questions per survey, branding is limited to a logo on the “Thank You” page, and you can’t manage team members or use advanced design features.

The paid options start at $25 per month and offer more customization options, team member management, and detailed reports with charts.

OMBEA Response — Easy-to-use best online survey tools

This product designed to be used in the classroom, with students using their own devices as a voting system. The software has been designed to work on any device with a web browser, and it comes with the ability to create multiple-choice questions, numeric answers, and open-ended questions.

It’s like having your version of the popular ‘Who Wants To Be A Millionaire game show when you want to engage your audience and make them think about their responses. You can use it for training sessions to test learning or meetings to take a quick temperature check of how people feel about particular issues.

In addition, you can choose from a wide range of question types, including multiple choice and free text, plus you can download the data into Excel for analysis. Thanks to an app, you can vote on your smartphone or tablet.

SurveyBot — Affordable online survey software

One of the best polling software that offers a new way to get feedback. The free online survey makers is a Facebook Messenger chatbot that guides users through surveys the same way a person would. It asks questions one at a time in a conversation and records your answers. This means you get more open and honest answers instead of the canned responses given with traditional online surveys.

This tool is free and easy to use: You message SurveyBot on Facebook, then type in the questions you want to ask. You can also add custom images and GIFs to support your survey questions, and it will show those to users as they respond.

SurveyBot also makes it easy to analyse your results. It gives you visual reports of your data that help you conclude your audience. Also, it saves individual responses. Therefore, you can review them later. — Free online survey makers

A straightforward free online survey makers with plenty of features and a much more modern feel than many other platforms. For example, it uses a “blocks” interface that lets you create surveys using page layouts.

Other platforms use a more traditional linear structure that prompts users from one question to the next. However, breaks things up into blocks that include text, images, and questions.

To build a survey in Survs, you start by choosing your question type (multiple-choice, rating, etc.). Then you add each question to its block and set a conditional statement to determine how it will appear in an online survey. For example, if someone answers “yes,” additional questions may appear for follow-up information.

After building your survey, you share it through email or social media channels. Afterward, you can analyse the data collected in real-time. You don’t get as many advanced options as some other platforms here. For example, customizable branching. However, surveys are still easy to create and take only minutes to deploy.

PollDeep -Affordable best survey tools

Want to know what your customers think of your products and services? With the right tools, you can easily reach out to them and get the answers.

PollDeep is a free online tool that lets you create polls in just a few steps. You choose a question type — multiple-choice, rating, yes/no, and so on. Afterward, you can customize it by filling in the question and answer fields. Moreover, you can also customize the look of your poll to match your website’s style.

When it comes time to share your poll with customers, the best survey tools provide several options for distribution. You can post the poll to social media sites such as Facebook and Twitter or send it via email using Google Mail or Outlook. Also, you can even embed the poll on your website or blog using the HTML code provided by PollDeep.

The online survey software will collect all the responses to your poll in an easy-to-read format that you can download as a CSV file. The company doesn’t provide any analysis of your survey results beyond this. Therefore, if you want to dig deeper into what customers are saying about your brand or products, you’ll have to do that yourself.


A user-friendly human resources (HR) tool that helps small businesses manage employee information track time off, and handle performance reviews. CakeHR is easy to use and offers all the features you need to run your HR operations smoothly, but it lacks some more advanced features that larger businesses may want.

Moreover, CakeHR offers a free version of its software for up to 10 employees. There are also two paid versions with unlimited users: Professional ($7 per user per month) and Enterprise ($9 per user per month). The main difference between them is that Professional has limited access for external users who don’t have an account, while Enterprise unlocks all collaborative capabilities.

One of the standout best online survey tools has many useful features, including employee self-service, vacation tracking, file storage, and performance reviews. There are tools for approving or denying employee requests, generating reports on employee time off and sick days, tracking schedules and shifts, and organizing performance reviews from the HR perspective. It’s easy to navigate through menus and find what you’re looking for.

Surveys are important for companies

Overall, surveys are an important tool for companies in all niches to gather information, gain insights, and make data-driven decisions that help them to improve their offerings and stay competitive in their industry.

  1. Customer feedback: Surveys provide companies with valuable information on what their customers think about their products or services. This feedback helps companies to improve their offerings, tailor their marketing messages, and identify areas for growth.
  2. Market research: Surveys can also be used to conduct market research, which helps companies to understand trends and preferences within their industry. This information can be used to develop new products or services that meet customer needs.
  3. Data-driven decision making: Surveys provide companies with data that can be used to make informed decisions. By analyzing survey results, companies can identify patterns and trends, and make data-driven decisions that are based on facts rather than assumptions.
  4. Measure customer satisfaction: Surveys are an effective way to measure customer satisfaction. By asking customers to rate their experience with a company, the company can identify areas where they are succeeding and areas where they need to improve.
  5. Competitive analysis: Surveys can also be used to conduct competitive analysis. By asking customers about their experiences with competitors, companies can identify areas where they can differentiate themselves and gain a competitive advantage.


How do I create a survey?

Creating a survey is easy with online survey software. You can drag and drop questions in from the left-hand panel in the editor. Also, you can choose from 22 different question types, although most users stick to the basics like multiple-choice, open-ended text boxes, and ratings.

What if I want to ask a complex question?

You can use question piping or skip logic to ask follow-up questions depending on a respondent’s previous answers. Alternatively, you can also add multimedia fields like videos and images to your survey.

How long should my survey be?

It depends on your goals and which online survey software you choose. However, try to keep it short. When surveying your customers for feedback, we recommend keeping it under ten questions. Also, when performing market research, you should make sure that each question is valuable. The longer your survey is, the fewer people will complete it.

Final Takeaway on Best Survey Tools

Thanks to these handy polling tools, taking surveys and polls has never been easier. Whether you need a way to gather information from those around you or get the opinion of your audience. These best tools for surveys and polls can help you reach your goals.

Check Out These Tools Also

Team collaboration is a vital aspect of content creation in meetings. Every member of the team has to have the freedom and means of expressing his/her ideas. This is where whiteboarding comes in. For you to brainstorm efficiently, you need a suitable board app. However, there are so many in the market today that getting the most suitable one can be a hassle. Below we get into the aspects that make the best tools for whiteboarding and post-its as well as some popular examples.

Properties of a Good Whiteboarding Software

Generally, a whiteboard is a panel on which partners in a group can write down their ideas and plans during brainstorming. Just like a remote whiteboard, an online whiteboard is effective and helps you plan, edit and also add online sticky notes (or Post-Ins notes). Additionally, it allows for transparency between colleagues.

Whether your project is small or large, our extensive list of all the best tools for whiteboarding and posts-it will help you to find the right tool for you!

Best Tools for Whiteboarding and Post-Its

Video chat integration with Virtual whiteboards

Since you will be using the digital whiteboard for a virtual meeting, you need to have a video conferencing app. A suitable online whiteboard should be compatible with your chosen video conferencing software.

Ideally, a virtual post it board ought to have a screen sharing aspect. This allows you or any member to share their screen as the main reference.

Digital Sticky Notes

Online sticky notes help you add comments or extra information about a point on the whiteboard. Choose online whiteboarding tools that feature digital sticky notes.

You can be able to colour code every person’s notes to clearly figure out who said what.

Huge canvas for Online Whiteboarding Tools

The best online whiteboard tools have a large workspace. This lets you and your team have more space to write your points. You can get whiteboarding tools that have infinite canvases.

This way you do not have to keep deleting points on the board to make room for others.

Content Importation

Sometimes, you might need other files to explain points when words can’t. These could be pictures, graphs, screenshots or video clips. Hence, you need to choose a whiteboarding software that has files importation.

When you have all files on one page, you do not have to switch to other apps and tabs during a meeting.

Writing and Drawing Tools

Get virtual whiteboards that support digital pens or stylus. That way, you and your team can be able to annotate points and ideas on the board.

You can also get one that permits the insertion of table templates and flowcharts instead of drafting new ones.

Additionally, can go for an online whiteboard with a writing tool that has highlighters, of various sizes and shapes for illustration purposes.

Best Tools for Whiteboarding

Below’s our complete list of all the best tools for whiteboarding. If you think your favourite tool is missing or your company’s product needs to be listed here, let us know!

Miro Online WhiteBoard

This app comes with more than 200 templates for workflows, maps and tables. This saves you the time for creating one yourself. Miro can sync with other platforms like Google Workshop, and MS Teams among others. The major features of Miro are; brainstorming, tasks management, communication management, online sticky notes tools, alerts and notifications etc.


  • Has a free version.
  • Great collaboration aspects.
  • Allows several members to engage in a single workspace.


  • Advanced features like infinite canvas are only available on the premium version.
  • It is fairly difficult to navigate. Aspects such as locking content are confusing.
  • Miro only allows credit card payments if you subscribe to a plan.

Best Tools for Whiteboarding: InVision

This is another suitable online whiteboard. InVision Freehand’s selling points include prototype development, feedback management and planning. These features enhance team collaboration and efficiency.

Furthermore, InVision Studio aids include animated drawings, vector modification and layer designing. This app also has sharing tools that allow members of virtual whiteboards to connect instantly.


  • InVision has a trial version that you can use to assess if it’s suitable for your needs.
  • It lets you link other files onto your whiteboard.
  • Can be used on mobiles, tablets or desktops.


  • It is expensive. Five team members and unlimited prototypes go for $99 a month.
  • Uploading huge files can cause the app to lag.

Limnu: Virtual post it board

This is one of the pre-eminent whiteboarding tools. Limnu is perfect for teaching. With this app, you can be able to engage your students and choose to view only if you do not want them to write on the board. More so, you can use Limnu for product design alliance, engineering and analysis.

Characteristics of Limnu include template development, forum sharing, progress tracing and participant governance.


  • Permits supervisors to control the screen whereby participants cannot edit the content on the board.
  • Its Application Programming Interface (API) enables unification with other third-party software.
  • Has a simple interface.


  • Video calls can be difficult to connect.
  • There is no screen sharing function.

Online whiteboard tools: Conceptboard

This app is applicable to various industries including marketing and tutoring. Features comprise product simulation video conferencing, tasks and file management. Additionally, Conceptboard’s toolbox enables document editing using drawings, sticky notes and file attachments.


  • Integrates with third-party apps such as Google Drive, Mail2Board, Trello, SalesForce Chatter and others.
  • Great quality at an affordable price. You can get the Premium plan for as low as $7.5 per month.
  • Decent toolkit of properties that aid in collaboration, planning and deliberating.


  • You have to reload the page every time you leave.
  • It lags especially if you have huge files on your whiteboard.

Mural Application; Online sticky notes tools

If you are managing several teams, this is the preferred software. Mural allows you to open multiple rooms for the different workshops. Additionally, this app has an anonymous voting feature which can be very useful when there are disagreements.

Aspects of this platform include; time tracking and management, and editing access control by administrators. You can also have post-meetings interviews and foundations for streamlining assignments.


  • Easy to use.
  • You can get help from customer care if you have difficulties.
  • Ideal for multiple and huge group


  • There is no trial version. You have to pay to use it, and it is quite costly.
  • Limited artboards that may run out of room during huge meetings.

Best Tools for Whiteboarding and Post-Its: Witeboard

As opposed to Mural, Witeboard is great for small groups. Once you form a workspace, you can invite your team members via a link. This app comes with a history function that you and others see the changes made to the content. Furthermore, it has a pen and rubber that can be used to edit details on your online whiteboard.

You are also able to download files from a session in PNG format. If you prefer a white or black backdrop, you can change it using the theme tab.


  • Witeboard has a straightforward UI. This makes it easy to use.
  • Can integrate with Slack using plugins.
  • Free version available.


  • It is designed basically. There are advanced properties.
  • This digital whiteboarding tool does not have screen sharing.
  • You can only save your downloads as images.

Stormboard Software for Digital Sticky Notes

This app helps organizations in teamwork collaboration and brainstorming. You are able to share all your project ideas with others on a single platform. With the video conferencing tool, you can see all your team members during a meeting.

This gives you an in-person experience. Among the features that make Stormboard stand out is its ability to merge with other management apps. To mention just a few we have, ServiceNow, Zapier, Microsoft Office 365, Google Drive and Slack.


  • New users are able to use it effortlessly due to its intuitive interface.
  • It facilitates template customization.
  • You can easily track your workflow.


  • Stormboard uses dark fonts on a dark background, making it impossible to read the content.
  • There is an issue with lagging when more than 10 groups are connected to a single workspace.

Intuiface Application Online whiteboard

The major features of this app include voice and touch initiation, development of interactive demonstrations and compatibility with other apps. More to this, you can be able to invite and add more members to your whiteboard for brainstorming.

Besides, file importation is available with Intuiface. This means that you can add videos, 3D files, audio files and images to your panel for better illustration.


  • It is compatible with most operating systems and apps. These include; Android, Windows, iOS, LGE, Samsung SSP-Tizen and Chrome OS.
  • An intuitive design that even technology novices can understand.
  • If there are concepts you do not get, the app will provide simple lessons.


  • The shape library is not extensive.
  • The developer takes a long time to implement changes suggested by users.

IPEVO Annotator Virtual Post It Board

This app helps learning institutions interpret images and also draw on them. Ipevo Annotator facilitates live-streaming and recording of screen activities. This program supports MacOS, Windows and Web browsers (OS agnostic).

As a tutor, you can use the pen tool which comes in different thicknesses, colours and effects. Additionally, this software has a multi-pen mode which allows two users to write on the screen simultaneously. There are also normal shapes like circles, squares and various lines. A rubber and redo/undo tabs are also available.


  • There is a free version available, but it offers only basic features.
  • The app is simple to use.
  • Customer care help is responsive via email. You can also find answers on the FAQ and video tutorials.


  • No latest properties.

Sketchboard: Online Sticky Notes Tools

This is a virtual whiteboarding tool that allows teams to put their thoughts together. It facilitates the monitoring and tracking of projects. This way, you are able to make changes accordingly. The focal point of Sketchboard is its diagramming and presentation tools. You can create public whiteboards which you can then share with your team through URL links.

More to this, Sketchboard enables you to recognize which roles particular members play. For instance, you can have a team manager, team admin, primary team member and also a read-only member. With this distinction, you know who to ask what.


  • Allows use of sticky notes for comments and further explanations.
  • Clear definition of roles.
  • Sketchboard has a free hand drawing feature.
  • You can zoom in or out when viewing maps or any content on the screen.


  • It is not cost-friendly. You pay $7 monthly for a single user and $14 for a team.
  • Has basic features.

Lucidspark Virtual Post It Board

This app helps you take your brainstorming sessions to another level by using digital sticky notes. The good thing is that with Lucidspark, you get an infinite canvas for your meetings. This way there is space for everyone’s ideas.

You can easily add or erase content to your board. Lucidspark permits you to organize the contents of your online whiteboard using various colours, making your panel more attractive and interesting to look at.


  • Compatible with powerful tools like Google Drive, Slack and Lucidchart.
  • There are integral templates such as affinity diagrams and PI planning boards.
  • You can quickly add post-ins using the Sticky Notes Quick add tool.
  • With the Sticky Note Import feature, you can drag and drop sticky notes from the Primary Toolbar.


  • Does not offer time tracking solutions.
  • Costs $9 per month.

IdeaFlip Software for Online Sticky Notes

This is an app that helps associates convert their thoughts into ideas and share them seamlessly. Once you create an account, you can use IdeaFlip for 2 weeks free of charge. After this, you have to pay for a monthly or annual subscription.

One outstanding attribute is the ability to invite numerous guests for free to your board to pitch their ideas. However, the guests cannot create their own boards unless they subscribe. The app has tutorials where you can learn how to use it.


  • Easy to navigate.
  • The Stationery Pads feature lets you add texts to Post-Ins with a click.
  • You can drag and drop elements from and onto your board.
  • With IdeaFlip, you can copy up to 10 items at a go.


  • Sometimes the right-hand menu gets cut off, and you cannot resize it.
  • It is costly. The per-user annual plan goes for $165 or $16 monthly. Industrial plans begin from $999 yearly.
  • There are no analytical tools.

Best Tools for Whiteboarding- GroupMap

The above software is perfect for facilitators, managers, teachers and community groups who wish to bring several ideas into one platform. This app is easy to use and the interface is self-explanatory.

However, if you run into any difficulties, you can consult the customer care service or refer to the tutorials and FAQ section. Features of GroupMap include idea ranking which allows you to place every idea in order of importance or optimism. Other than this, the app also has creator tracking, brainstorming and collaboration aspects.


  • The group can vote on ideas.
  • You get real-time feedback from associates.
  • With GroupMap, you can download and save session reports in PDF form.


  • Locating the right template can be confusing as they are too many and the search filter is not accurate.
  • It is meant for large screens. Therefore, reading through a small handset is impossible.

Virtual Whiteboards: Mindomo Software

Mind maps are among the most used tools in presentations. Having a good mind map lets you and your audience understand concepts better. If you want to use mind maps for team collaboration and brainstorming, then Mindomo is the app for you.

This software is available in mobile, desktop or tablet versions, hence giving you access to group work on the go. You can even follow your team whiteboard offline. Other features you get with Mindomo are rich text formats such as bold, italic, various fonts and strike-through. There are up to 6 colour palettes in this app that allow you to put together vivid mind maps.


  • The Presenter function converts your mind map into a presentation.
  • You can import files to and fro PowerPoint, Text, FreeMind, Word, XMind among others.
  • Straightforward app with a free model.


  • Better features like synchronization are only available through subscription.
  • At first, the interface can be overwhelming.

Best Tools for Whiteboarding and Post-Its: OpenBoard App

This app is suitable for schools. It allows teachers to create an interactive learning environment virtually. You have access to learning tools like protractors, world maps, calculators, clocks, stopwatch etc. Additionally, you can use sticky notes on the app to facilitate comprehension of topics. To acquire information quickly, you can upload course-related material within the software.


  • You can add graphics, maps and videos to your whiteboard.
  • This whiteboarding tool is simple.
  • Integrates perfectly with GraphMe and Google Maps.
  • Has a free trial.


  • There are no shapes.
  • Importing pdf files is difficult.

Conclusion About Virtual Whiteboards and Online Sticky Notes Tools

Whiteboarding tools can be a great way of handling your projects. They are efficient and effective. With the above details, you can choose the most suitable one for your needs. Whether you work in a school, government institution or community station, there is something for everyone. Our best tools for whiteboarding and post-its list will hopefully help you to find what you need!

FAQ About Best Tools for Whiteboarding

What are online whiteboarding tools?

These are virtual collaboration and brainstorming boards or notebooks, shared between team members.

Can I invite people to my Online whiteboard?

Yes, online whiteboards can be shared among colleagues and stakeholders. All you have to do is send them the board’s URL link.

How do I choose the best tools for whiteboarding?

The best way is to research. Check out an array of options and the features that each one has. You can also try out free versions if available to see whether a whiteboard fits your requirements.

Can I incorporate digital sticky notes into my virtual post it board?

Yes, sticky notes are an integral part of online whiteboarding tools.

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