Best Remote Project Management Tools

Modern workforce is going remote. Currently, around 70 percent of people are working remotely globally at least once a week. Nearly 100 percent of remote workers are hoping that they would be able to work remotely for the rest of their working life. For many remote teams and projects, communication and remote project management tools are critical for the workflow and success of projects.

Coordinating workflows can get tricky, when your team is sprinkled around the world. The clients, however, are expecting your team to deliver projects on time. When you have the best remote project management tools to work with, processes run smoothly and effectively.

In this article, we are having a look at project management tools for remote work and how remote projects in general should be managed. With the steps mentioned here you are able to manage your remote projects easily.

Best Remote Project Management Tools 2023
Howspace facilitation tool


Howspace is the only tool that is created purely remote facilitation in mind. Its a comprehensive management tool where worskpaces are super easy to create. Howspace is easily scalable and its responsive software is browser-based. The number of users of workspaces is not limited. Participation rates range from 80 to 95 %!

Viima facilitation tool


Viima is an amazing innovation platform that lets you gather and collect ideas from your team members, customers and even stakeholders. It’s designed to make refining and developing ideas within different groups easier. It also helps you to analyze processes and eliminate bottlenecks effectively.

Monday facilitation tool


With Monday you can manage basically everything in one workspace. It helps you and your team to plan, track and deliver your best work yet. Setting up Monday is easy and thanks to hundreds of customizable templates, everything goes smoothly from the start. You can integrate Monday with many other tools.

Wrike project management tool


Wrike is an excellent project management tool loved by users around the world. It comes with multiple features, cutting-edge AI and machine learning and a powerful automation engine. As a new feature you’ll find web content proofing, which helps you to deliver your best work. Wrike has four plans: check them out and decide which would suit you the best.



Clickup is an excellent collaboration tool suitable for all kinds of industries, brands and companies. With Clickup you can take advantage of its various features that help with communication, collaboration, task assignment and project management. You can use Clickup as a notepad, too! There are four great and flexible plans that you can choose from: find the best one for your needs and start working.

Moqups tool


Moqups is a great tool for creating and collaborating on mockups, prototypes, diagrams and wireframes. You and your team can work in real-time! This is a simple, smart and fast all-in-one online design platform that adapts easily to your workflow. Being a streamlined web app, Mockups provides you with a flexible ecosystem of tools that makes projects run smoothly. It’s simple, smart and fast. Try it!

Slack project management tool


Slack is one of the best business messaging and project management tools, especially if you are looking for a very straight-forward app and workspace. As a cool feature users are able to add outside partners to their work spaces, which makes collaborating easier and smoother. There are four different packages to choose from – all very affordable. Slack digital collaboration tools has an intuitive interface that is perfect also for new users.

Infinity tool


Infinity offers you a wide selection of simple templates to organize your work processes. It is an excellent tool for road mapping, organizing launches and managing various kinds of tasks. In other words, it’s a comprehensive tool for digital collaboration and project management. With Infinity you can organize hundreds of things by using media galleries, software overview, CRM, social media & content marketing plans, various digital resources etc.

Key Features for Remote Project Management Tools


What do we look for in remote project management tools? Here’s a little summary of the evaluation criteria we are using:

  1. The tool needs have the possibility to be accessed remotely.
  2. The tool is not too heavy, meaning that it works with all kinds of internet connections
  3. There should be a secure cloud storage space and file sharing.
  4. The tool should simplify communication channels.
  5. It should also include productivity and engagement tools.

When we evaluate the tools for remote project management , we take into consideration four main features. These are the user interface, usability, integration options and pricing: is the tool worth the money that you are using?

When your team is working remotely, the user interface needs to be attractive but also easy to use from everyone’s point of view. The usability in general is super important: remote teams typically don’t have any kind of in-house support to help with technical issues. Because of this we expect a remote project management tool to include things such as video tutorials, live chat, webinars, Q&A sections etc.

When it comes to integration, it’s very important that the tools are easily connected with other software and apps. This is because for instance with remote teams of freelancers, each member can already be using other tools. If these can be easily integrated for the tool you are choosing for your project, it makes everything run faster.

Top 10 Best Remote Project Management Tool 2023 List

Remote projects

Benefits Of Remote Project Management

If you are considering or already managing a remote project and team, you might already be familiar with the positive and the negative sides of it. Compared to traditional project management, remote project management is beneficial in various ways. It can lower your operation costs by reducing the need for office space and rents, and improve the work/life balance of your team members.

One of the most important benefits of remote project management is, however, the possibilities it offers to attract top talents around the world. You can hire people from everywhere, no matter the geographical location. Here the importance of remote project management tools play a vital role.

Managing teams and projects that are located in different places can be challenging. Sometimes it can get harder to stay on top of deadlines and even simple tasks. For many it seems like it’s very hard to keep the team on the same page: what is going on, what still needs to be done and so on.

When your team members are not in the same location, you don’t have that many regular meetings or lunch breaks. Without a proper office environment, it can be hard for people to follow what is going on right now and with what the team members might need help with.

By using the best remote project management tools, you can avoid many obstacles. These tools let you take better control of the communication and operations of your team. A proper remote project management tool helps you to keep everyone working almost as they would actually be in the same location and office.


How To Make Remote Project Management Successful

There are some core ingredients that you need to have in order for delivering successful projects with your remote teams. Some of these factors are for instance:

  • Choosing the right kind of remote project management tool.
  • Making sure that the processes are clear for every team member’s role.
  • Setting up clear and agreed upon deadlines already in advance.
  • Using the right kind of remote project management approach to ensure that the project is done on budget and on time.

Plan The Project In Detail

Before you choose the best remote project management tool for your team and organization, you need to plan the project in detail. The better you know what needs to be done and how, the more suitable project management tool for remote work you end up choosing. At least in an ideal case.

Typically, simple projects can be managed with a little effort, but on the other hand more complex projects usually have a lot of moving particles. In this sense it is clever to plan the project and give every team member a clear rundown of the specs before you start the actual work.

Tips On How To Choose The Best Remote Project Management Tools

  1. Plan the remote project to be as clear as possible from day one.
  2. Think of all the tools that would make the workflow easier: do you need tools for video calls, idea sharing, document sharing etc?
  3. Define what the assumptions of your team are. If the team is a smaller one, you can even ask for their preferences to the remote project management tool to be selected.
  4. Make the communication with your team, project stakeholders and other possible participants easy.
  5. Document your project’s budget and scope as carefully as you can.

When you are making the team members part of the project from as early a stage as possible, you are making everyone feel more involved. This will also help you and your team members to be on the same page from the start. Also, it makes it possible for you to set your expectations for each member in a very early stage.

Ask yourself these questions, before choosing the tools for remote project management:

  • What are the goals that you are working towards?
  • What problems are you solving with this project?
  • What’s the scope of your remote project?
  • What does the project timeline look like?
  • Who will be responsible for what and when?

Remote Project Management Tool Helps to Avoid and Spot Bottlenecks

Using a remote project management tool it’s possible for you to assign tasks to team members accordingly. Depending on the settings and the software, each team member can also create and edit different tasks. This helps everyone in the team to get a clear picture of where you are at and what needs to be done next. These remote project management tools make it easier to spot bottlenecks and make needed changes.

Tools for remote project management can include various features and to many of them, new features are added on a regular basis. These features can be for instance about

  • AI-based learning
  • Sticky notes
  • File sharing
  • Video calls for tens or hundreds of people
  • New channels for projects

Free Remote Project Management Tools

Majority, if not all of the remote project management tools that our team recommends, have both paid and free options. Typically free remote project management tools are, however, for a test-drive. This means that you can get up to 30 days of free usage and after that, if you wish to continue using the tool, you need to pick a suitable, paid plan.

There are of course completely free remote project management tool options out there. Those are for instance Google Docs, which was already mentioned earlier. With Google Sheets you are able to create simple ways to monitor processes, but in all honesty, these won’t work in the long run – especially if your team or organization starts growing.

Using Cloud-based Collaboration Tools For Remote Project Management

It’s also good to remember that not all remote project management tools need to be expensive or complete sets with various kinds of features. Instead, sometimes even a Google Docs/Skype combination is enough.

What’s particularly great about these simple tools is that they are living documents. Everyone with an invitation or a link can make changes according to the settings that you provide them with. If and when something needs to be fixed, everyone can also see the changes and fixes in real time. Google Docs for instance allows you to add tags and comments: this way the team members get notified.

After Choosing The Project Management Tool For Remote Work

Once you have chosen the best project management tool for remote work and have the plan ready, it’s time to bring your team together. Many of the tools we recommend provide you with virtual meeting rooms. If the tool has these features, great. If not, you can use tools such as Google Hangouts, Teams or Zoom.

If the remote project management tools that you have chosen are not something that your team members are already used to, organize a virtual meeting. Here you can all meet up and discuss the project, plus get to know the digital collaboration tools more closely. All the tools related to your project would be good to be easy to use for everyone from the very first day you start working.

Keeping Everyone on Track of Every Deadline And Task

Remote project management tools are now in their place and your team is ready to start using them. Great! After you have kicked off the project, you need to manage the daily tasks to make sure that the project runs as smoothly as possible.

Project management tools for remote work are typically versatile. They enable you to keep track of things like deadlines, deliverables, budgets and even every hour there is to bill. Tools keep everyone on the same page easily. Managers are not going over their budgets that often and on the other hand no one can say they didn’t know when a certain task was due.

In our experience combining multiple remote project management tools is very common and many times recommended. However, some organizations, teams and projects might even get messy if there’s too many different tools being used at the same time. If you decide to go ahead with multiple tools, make sure that there’s one that is the most important one.

Other Great Remote Project Management Tools

Here’s some of the tools for remote project management that we can recommend

  1. Asana
  2. Trello
  3. Kissflow Project
  4. GoodDay
  5. Scoro
  6. Zoho Projects
  7. MeisterTask
  8. Kintone
  9. Keyedin
  10. Celoxis
  11. Workzone
  12. Smartsheet
  13. Basecamp
  14. Proworkflow
  15. EasyProjects


When you have a remote team and projects to manage, it requires laying a new foundation and guidelines for each project. You as a remote project manager need to gather detailed specs for the project, send out invitations to kickoff meetings and track how the project is progressing. Even though your team might be in different locations around the world, you still need to get everyone to come together.

The path to a successful remote project is easier, when you choose the right kinds of remote project management tools. With the right tools you are able to deliver projects on time, no matter where your team members are working from.